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eSMS: Electronic SMS Software Built for Part 135 Operators
eSMS is a web-based Safety Management System that runs every part of 14 CFR Part 5 in one place — from a pilot's first hazard report to the closed corrective action an FAA inspector wants to see. It's designed for small and mid-size Part 135 operators who need a real SMS without hiring a safety department.
How a Safety Report Moves Through eSMS
- STEP 1Report.
A pilot or employee files a three-step hazard report from a phone, tablet or computer. Flight details autofill from myFLIGHTDATA.
- STEP 2Assess.
The safety officer reviews the report and scores the risk on an interactive 5×5 risk matrix.
- STEP 3Control.
Corrective actions are assigned with an owner, due date and status. Residual risk is assessed after controls.
- STEP 4Follow up.
Each event is either monitored for effectiveness or closed, with the reason recorded.
- STEP 5Communicate.
The reporter and staff are told what was done and why.
Example only: a report scored 3D on the likelihood × severity matrix.
Features
| Feature | What it does | Source |
|---|---|---|
| Hazard & safety reporting | Fast, mobile-friendly reports — anonymous or confidential | §5.71 |
| myFLIGHTDATA autofill | Route, tail number, aircraft type and crew fill in automatically | Saves time; improves data accuracy |
| Interactive 5×5 risk matrix | Consistent likelihood × severity scoring — no guesswork | §5.55 |
| Residual risk assessment | Re-scores risk after controls are applied | §5.55 |
| Corrective action tracking | Owner, due date and status on every action | §5.75 |
| Event Manager dashboard | Organized by the four SMS components | Part 5, Subparts B–E |
| Audits portal | Built-in audit forms and finding follow-up | §5.71 |
| Safety Performance Indicators (SPIs) | Track safety performance against your objectives | §5.73 |
| Reports | Summaries for management review and FAA surveillance | §5.73 |
| Records & retention | Every report, assessment and action stored for the required period | §5.97 |
| Tracking numbers | Every report gets a unique number for traceability | Supports FAA surveillance |
Why Operators Choose eSMS
- Built by compliance people. eSMS was designed by an FAA compliance consultant and checked against Part 5, AC 120-92B and FAA Order 8900.1.
- Pilots will actually use it. Short forms, autofilled flight data and plain language mean more reports and better data.
- Evidence on demand. When the FAA asks for proof your SMS is working, you pull a report instead of digging through binders.
- Matches your manual. Paired with an SMS manual from our partner ACCG, your written procedures and your software say the same thing.
- Non-punitive by design. Reporting screens reinforce your non-punitive safety reporting policy.
Works With myFLIGHTDATA
If you schedule with myFLIGHTDATA, eSMS already knows your aircraft, crews and legs. Aircraft are assigned once, at scheduling, and carry into every safety report automatically. No double entry.
Pricing
eSMS starts at $45 per month. No large upfront cost and no safety department required — just a working SMS your FAA inspector can see. Schedule a demo to find the plan that fits your operation.
Ready Before the Deadline
Going live on eSMS early gives you months of real reports, assessments and audits on record before you file your declaration of compliance. That's the evidence that turns a paper SMS into a working one.